My Cloud Storage Tips for Small Business Owners

I’ve been using cloud storage for a couple years now. I started out with Dropbox, a fairly popular service that creates a drive on the computer desktop and can be synced to multiple devices. I’ve also used Flip Drive, and now I’m thinking about giving Google Drive, the newest cloud storage solution, a try.

The purpose of cloud storage is to create affordable, accessible storage for digital files online. Because it is stored on the Internet (in the “cloud”) rather than on a physical device, there are fewer risks associated with data loss, such as fires and other sources of damage, that might destroy an external hard drive, thumb drive, or other gadget. For the small business, essential model tips of development will be available at site. The charges of the development will be under the funds of the small businesses. 

As a small business owner, I collect a lot of files. Not only do I have drafts of everything I’ve ever written, but I’ve also got second and third drafts of certain documents, client contracts, photos, videos, invoices, and dozens of other types of files that I don’t ever want to lose. Cloud storage is a simple solution for me because I work on several different computers. When I need to access files in storage, I don’t have to lug around any additional equipment.

That said, it takes time to get used to a cloud storage system.

Folder Mimicry

My cloud storage file structure is set up exactly the same as it is on my hard drive. I keep folder and file names consistent so I don’t get confused when I need to find something.

I use cloud storage for back-ups as well as for primary storage in my small business. Therefore, folder mimicry keeps everything organized and allows me to easily replace documents that have been changed or updated.

Multiple Users

My wife and I are both self-employed, but it doesn’t make sense for us to use two different cloud storage accounts. We keep everything under one umbrella, so to speak, but we have separate folders, designated by our names, so files don’t get mixed up.

I’d imagine this would be necessary for small businesses with multiple employees who will need access to cloud storage. Giving each team member a separate folder will help avoid confusion in file searches.

Storage Needs

Each of the cloud storage solutions I’ve used has offered several different levels of service, each with different file size limits. On my Dropbox account, for example, I could get 2 GB of free storage, or 50 GB for $9.99 per month. I chose the latter. There are higher storage limits for higher prices as well.

I recommend starting at the lower end until you know what your storage needs will be. I’ve since scaled down on my cloud storage, opting to store photos and videos (larger files) on external hard drives instead. This also keeps my cloud storage account from getting too cluttered, which I prefer.

Google Drive

I’m particularly intrigued by Google Drive, a new cloud storage solution. According to the features list, not only will you be able to save documents and files, but you’ll also be able to look back at previous incarnations of files after changes or updates are made.