Most Common Digitizing Mistakes That You Should Be Avoiding In The Business

Digitization is taking the world by storm and not many industries in today’s time can survive without the right digitization resources. It has started to play a really important part in our everyday lives. Digitization is not at all an easy sector of industry to work in and there are several challenges that comes in the way. As a result of which a lot of mistakes tend to happen. But, there are some common mistakes which can be avoided in digitization. Take a look at them in today’s blog and also get hold of an agency which provides digitizing services with quality assurance for the best and efficient experience.

Incomplete Metadata – it is of vital importance that there is a proper preservation of all the materials that are necessary to catalog content. Metadata has been categorized as the digital content that provides better search and share results of different media assets. Many of the libraries that take care of their digital content usually depend on their metadata in databases and extensive library systems. They also have media asset management or extensions which support patron discovery and content retrieval. Always remember that the more information is fed to the systems, the better accuracy you are going to get while carrying out digitization.

Ignoring Cataloging before Digitization – when you are creating relevant metadata, it is really essential that it is absolutely necessary to make way for the easy retrieval of content and to maintain unique barcodes. Barcodes not only ensure that there is a rapid availability of data, but there is also a really quick turnaround time that makes sure of minimal loss everytime during entry or the revival of the data. All the tapes can be easily identified if you have them barcoded properly and the information that is related to them is captured in the system.

Uniform File Format and Size – you need to avoid making the mistake of archiving different files in different formats and sizes. You should always stick to an uniform flie format and size. If you are unable to do so, it can lead to different kinds of additional costs and time as well. This is because broadcasters will have to then different kinds of transdcoding systems for optimizing all the content for the networks like OTT, DTH, etc. Also, remember that inconsistent file format and sizes will always directly affect the speed of the digitization process and it is very difficult for the archivists to ascertain all the storage needs.

Poor Maintenance of Equipment – it is very often the case that the curators do not actually maintain the old equipment and other resources like old tapes, and films in the proper manner. All the old equipment needs to be protected against dust and extreme fluctuating temperature. Neglecting these items will only damage them beyond repair or recovery. A lot of legacy content remains available on different kinds of tapes and other old resources which needs to be maintained and restored correctly. It is a very important part of digitization, that archivists maintain equipment of all kinds in right manner.

Ignoring Safety and Security Threats – ignoring the safety and security threats is a really big mistake that you cannot afford to make. The rise in digitization has lead to both physical and cyber security threats. External factors like dust, heat, moisture, and the natural calamities can really destroy and damage the resources drastically. The archiving faculty should be taking care of preserving the high value content in a proper manner. So that they can be used later on, in the time coming up. Content is also always at risk due to several cyber threats and they can really corrupt different files in an extensive way. That is why the need of firewall protection, anti-virus, and malware protection is important.

Not Scheduling Deep Archive – in order to mainrian a high level of performance and smooth working experience, you will need to schedule deep archive of the old files and resources. As new content keeps on generating, a lot of content needs to be archived on a regular basis. Old content seems to take up a lot of space and bandwidth in the long run, that is why you need to preserve or archive it safely and let the work continue with the brand new content required.

So, these are the most common mistakes that you can tend to make in the field of digitization. Make sure to read through all the points and get all them right in order to enhance your performance and get better results. All the mistakes are really common and so it is your task to work on them and improve your experience.